Our Confirmation Process

Thank you for your interest in Stepping Stones’ Recreation & Leisure programs for people with disabilities. Your application is important to us and we work as swiftly as possible to enroll your loved one in our programs.

Program Registration Deadline
When applying for programs, applications must be submitted three weeks prior to the program date.

Each application goes through a three-part enrollment process to verify the correct paperwork, funding and program space are available. If you wish to attend a program, please ensure Stepping Stones is in receipt of the registration paperwork three weeks before the service date. 

Stepping Stones’ Confirmation Process

1. Registration Paperwork

To register for Recreation & Leisure programs, applicants must complete the annual Participant Application (available online or on paper) and Master Medical form. To ensure we have current information on file, these forms must be updated annually and expire one year from the received date. 

If you have questions on enrollment paperwork, please contact Jeannie Ludwig in Client Services by phone at (513) 965-5108 or by email.  

2. Funding Source

  • Financial Aid: If seeking financial aid, financial paperwork must be received and approved by Director of Finance Melissa Geis. For information on financial assistance at Stepping Stones, please review our guidelines, here. If you have questions, contact Melissa Geis at (513) 559-2442 or email. 
  • Private or County: If paying privately or through a county, funding must be approved by Carol McAllister in our Billing Department. If you have questions, call (513) 965-5105 or email. In 2017, Stepping Stones adopted a new private pay policy. Please read about changes, here.
  • Ohio State Waiver: If paying with a state waiver, funding and paperwork must be secured. 
    • Funding: If you have questions on waiver funding, contact Waiver Accounting Specialist Nicole Allen at (513) 965-5107 or by email. 
    • Paperwork: Stepping Stones must have the current ISP and Behavior Plan (when applicable) on file. If you have questions, contact the Compliance Office at (513) 965-5100. 

3. Program Coordinator

Lastly, the Program Coordinator must ensure there is space in the program to serve your participant.  

  • Allyn Campus: Applicants must be approved by Allyn Coordinator.
    • Kelly McCollam: email or (513) 735-8880 
  • Given Campus: Applicants must be approved by Given Coordinator.
    • Bridget Rahill: email or (513) 965-5115


Enrollment Notification

Once all the necessary approvals are made, your participant will be enrolled in the program and a Confirmation Packet will be sent via mail, including important information and program times. If it is very close to the start of the program, you will also receive an email or phone call to ensure you receive notice as soon as possible. 

If the applicant is placed onto a waitlist, you will receive a waitlist postcard in the mail, indicating any funding or registration paperwork that is not updated.  


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